Even after an absence request has been fully approved, there are situations where it may need to be recalled (cancelled or stopped). CrewBoard allows both employees and employers (HR, Admin) to initiate a recall, giving flexibility to adapt to changing circumstances.
Who Can Recall an Approved Absence
Employee:
May decide to recall their own approved request, either before the absence begins or even during the absence period (for example, if returning to work early).Employer (HR or Admin):
Can also recall an approved absence, whether to accommodate critical business needs or to correct scheduling errors.
What Happens When a Recall Occurs
🔄 Recall Before Absence Period Starts
The entire approved period is cleared from the calendar.
The absence days are fully reimbursed — the employee’s available days off are recalculated as if the absence never existed.
🔄 Recall During Ongoing Absence Period
Any days already used are still counted and deducted from the yearly allowance.
The remaining days in the originally approved period (those not yet taken) are returned to the employee’s available balance.
Examples
Scenario | Example | Effect on Remaining Days |
Recall before start date | 5-day vacation approved, employee recalls before it begins | All 5 days restored to available balance |
Recall during absence period | 5-day vacation, employee returns after 2 days | 2 days deducted, 3 days reimbursed |
Recall by employer, before start | HR recalls approved 5-day sick leave before start | All 5 days restored |
Recall by employer, during period | Admin stops 5-day leave after 3 days | 3 days deducted, 2 days returned |